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SOUTHWELL RUNNING CLUB

 

MINUTES OF THE ANNUAL GENERAL MEETING

MONDAY, 8 OCTOBER 2012, AT 7.30 P.M., AT THE FULL MOON, MORTON

 

Present:

Nigel Watkin, Jackie Duers, Jo Harcombe, Penny Durance, Paul Orton, Chris Cregg, Paul Cregg, Keith Underwood, Robert Cawdron, Darren Corbett, Martin Simpson, Jon Calthrop, Steven Rice, Chrissie Reynolds, Roy Crashley, Helen Jones, Richard Peacock, Pete Lambarth, Phil Sturgeon, Paul Wade, Vance Owen, Jim Semmelroth, Mel Glass, George Pass, Tracy Polak, Bruce Danby, Peter Cowley, Peter Hunt, Loraine Fozzard, Barbara Garrett, Ian Haigh, Alex Lewis, Mark Sutherland and Lisa Preece.

 

1.            Apologies for absence

Mark Edmonson-Jones, Angela Edmonson-Jones, Brendan Parkinson, Dick Durance, Frances McKinnon and David Moore.

 

2.            Minutes of last meeting

Approved as a true representation of the last AGM.

 

3.            Matters arising

 All matters arising from the last year’s meeting have been dealt with during the past committee meetings.  These included:-

                 Bramley Report – Peter Cowley has kindly confirmed that he will continue to write it.

                Phil Sturgeon has now taken on the role of Kit Coordinator

                 London Marathon places and timing of the draw

               Runners’ Runner Award proposed by Caroline Loom is now in place

 

4.            Chairperson’s Report

    Looking back over the previous year three things have really stood out to me:

            1.         How fast my first year as chairman has gone

             2.        The sheer amount and diversity  of external  events that club members have taken part in

            3.    The increase in quality throughout the club over the previous couple years has not slowed down and if anything is increasing in rate.

The committee has worked hard over the past year to ensure that our training sessions and club culture provide something for everyone from competitive racers to social runners.

Our regular training sessions on Tuesday, Thursday and Saturday mornings continue to evolve.  We have now introduced an alternative summer road cum multi-terrain route as well as three other alternative off-road routes.

The club has joined the Notts Athletic Network and Roy Crashley has represented us at a number of meetings.

XC

Interest is growing steadily in the East Midlands XC league where our veteran men won the team gold for the second year in succession and veteran ladies took silver.

The North Midlands is a much more competitive league and very high standard competition, and this will be a target for our veteran men’s team this coming season.

Seven club members took part in the County XC championships at Markeaton Park where our veteran men’s team won the silver medal and Paul Butcher won an individual silver in the V40 category.

I should also mention that Martin Harrigan was our sole representative at both the Midland Counties XC championships and the National Cross country championships at Parliament Hill in London.

The Belvoir challenge maintains its status as our most popular event of this type with thirty members taking part this year, and we now have a regular contingent who travels to Ashbourne each year for the Dovedale Dash. Interest in XC is growing steadily.

Summer league

It’s been a mixed year for SRC at the Notts AAA Summer road league. Once again we did a great job of hosting the first race at Epperstone and while we have enjoyed much higher than average representation at four out of five races we had an uncharacteristically low turn-out at Erewash Unfortunately this meant that both our senior teams dropped out of the competition which is disappointing. However our veteran men’s team finished 2nd overall, vet ladies finished 4th and four members completed the series, with Fiona Thornewill claiming the individual gold in the LV45 category.

Internal events

On the whole I don’t think it’s been a great year for our internal Events. We had a very small turn-out at the Handicap XC race and numbers have been slightly down on the previous two years for the Grand Prix series events.  I think one of the low points this year though was the cancellation of the annual River Relays event at Gunthorpe due to flooding which was a pity, but hopefully we will be able to stage this event again next year. We did win the annual Bramley challenge with Notfast and Holme Pierrepont and Jim and Jo Semmelroth organised a new XC event called the Upton Predictor which proved to be very successful. Some 20 or so club members took part despite the entire course being covered in snow and hopefully we can make this an annual event.

External Events

In the chairman’s report last year Penny announced that “the sheer number and diversity of external events that club members take part in is increasing”, and that has showed no sign of slowing down over the past year. 

Half marathons

I reckon we had our best race this year at the Robin Hood half with 28 club members taking part and fifteen of them setting new PBs. Some will point out that it was a flat course this year but when you consider the magnitude of some of the PBs e.g. 6 mins, 9 mins, 12 mins and those from some of our more experienced runners then I think we can rule out the flat course being a major factor. Since 2008 the average finishing time for club members at the Robin Hood has hovered around 1 hour forty seven minutes, this year it was 1 hour forty one. Which averages out at a six minute PB for the club as a whole. 

Half marathons continue to be one of the most popular race distances and over the past year club members have also taken part in the Worksop, Peterborough, Turkey Trot, Sleaford, Newton’s Fraction, Wilmslow, Edinburgh and Sheffield half marathons. Regrettably both the Newark and Mansfield Half marathons disappeared this year due to the ever increasing costs of regulatory and traffic management requirements.

Marathons also continue to be popular with 11 members taking part in the London marathon this year, Darren Corbett took part in the Paris marathon, Wayne Wilmot ran in the Edinburgh marathon, and Paul Wade, Peter Gault and Darren Corbett did the Chester marathon just this last weekend. However it was the Olympic Marathon Event hosted by the Full Moon pub which proved to be the most popular. Vance Owen and Bruce Danby were both heavily involved with organising the event which was very well supported by club members. SRC dominated the race providing both individual and team winners on the day.

10K races have also grown in popularity with SRC being represented at some 10 or so events mainly in the midlands region over the past year, with the Notfast, Summer Solstice and Holme Pierrepont Grand Prix races proving to be popular choices. 5k is also growing in popularity and Nigel Watkins won the V50 category in the County Championships at Newstead Abbey.

Two local race series regularly supported by the club include the Gordon Wellbourne running week where Penny Durance won the individual LV55 category and the Heritage series where Nigel Watkins won the individual V50 category and Martin Harrigan was 2nd individual V40.

Fell

Interest in fell running events has simply exploded over the last couple of years, with SRC being represented in 42 different events over the past year. We entered a team in the UKA British national fell & hill relay championships at Kettlewell in the Yorkshire Dales and finished 43rd from 200 teams, which raised a few eyebrows in the fell running world. Anna Hogan, Jim Semmelroth and Paul Woolhouse were selected to represent Nottinghamshire at the inter-counties fell running championships at Shining Tor near Macclesfield and five of our members have competed in English championship events this year.  The Notts County fell running championships were held at the Wolf’s Pit race in the Hope Valley and our men won Gold and Silver medals in the team event, Anna Hogan won the individual LV40 gold, and individual bronze medals were won by Paul Grogan and Ian Haigh.

Medals

The efforts and achievements of so many club members this year has resulted in quite a medal count. A quick round up of league and County level medals won this year include:

    Two golds and four silvers in team competitions and individual members have won three golds, one silver and two bronze.

One member really did bring the medals home this year though and it’s not every club that can count a paralympic gold medallist and world record holder amongst its members. Richard Whitehead took part in the mens T42 100m and 200m sprint finals at the London paralympic games winning the gold medal in the 200m in emphatic style. In recognition of his achievements this summer and his 4 world records the committee have decided to offer Richard an honorary lifetime membership of the club which he has accepted.

Richard is undoubtedly one of the clubs many inspirational characters, but you don’t have to be winning races and medals to be inspirational and what better example could I pick to back this up than that of Dick Durance and Brendan Parkinson who completed the notorious Marathon Des Sables, billed as the toughest foot race on Earth. Dick and Brendan had us glued to our computer screens each night for a week as we followed their progress through the Sahara, and their presentation talk at the Hearty Goodfellow was enjoyed by many club members.

Ultra

We now have more than a handful of runners who take part in ultra distance events and SRC were represented at the Gloucester 50K, Tour De Helvellyn, Fellsman and Dukeries ultras amongst others and I’ve lost track of the many events of this nature that Dick and Brendan completed in training.

Personal Challenges

Beyond ultra distance races there are personal challenges of the long distance nature. I’ve focussed on two that involve purely running; Marla Howard-Cutts completed the Pembrokeshire coastal path which involved running 186 miles in 8 days and then 5 days later did the Wainwright Coast to Coast, a mere 192 miles in 10 days. Ian Haigh finally completed the 42 peak traverse of the Lake District known as the Bob Graham Round which a number of club members were involved with either during training or providing pacing and support on the day.

Social

Throughout this report I’ve focussed almost exclusively on running performance, achievements of our club members and the quality of our internal running events. I make no apology for that, this is a running club and running is what we are about.  However in my view performance isn’t everything, but enjoyment is. A healthy social scene and the friendships made through the various club activities are critical to the success of any sporting organisation, and for me one of the highlights of the year was the club camping weekend at Hayfield in the High Peak. It was a great idea, superb location and really well organised and I offer a big vote of thanks to Barbara Garrett for all the hard work she put into it. The only thing she didn’t manage to arrange was the weather which absolutely rained stair rods during the Whaley Waltz fell race which 10 club members took part in.  As we plodded up the wettest and muddiest of climbs, got chased by a stampede of cows and then had to jump in and swim through the River Goyt, I couldn’t help but think “Oh my God Katy Simpson is going to kill me” . I would have to say I was very relieved when she emerged from the river smiling, and said something like “that was brilliant”, and... “I want to do it again”! The race was only a very small part of the weekend but I think that just about summed it up for everyone. “It was brilliant and we want to do it again” ... Barbara!

In February Jo Semmelroth organised a very successful quiz night event at Upton Cricket Club in aid of the Kapporet Trust, and our annual Christmas party moved to a new venue; the Old Theatre Deli in the centre of Southwell.

Finally

I think it is safe to say that the club is thriving and this is no longer a secret. Other clubs as far away as Altrincham and Leeds have noticed, and their interest is growing. I’m regularly told what a superb club we have, that we are doing very well and asked what’s the secret?  I usually reply well we have a half decent training structure, a very keen and enthusiastic membership, a fair helping of inspirational characters and underpinning all of that; all abilities and age groups meet and run together at our training sessions which gives the club something of a family feel.  This theme of friendship and fun through running is very much alive and well within SRC, and the importance of this should not be underestimated. I believe that the strong social element is what the success of the club is built upon. Every member has played an important part in that, and is something that all of us can be very proud of.


5.            Treasurer’s Update

George presented the accounts for the financial year 2010/11.  A summary is attached.  Thanks again to Brenda Peacock for auditing the accounts.


6.            Election of Offices

The following members were elected to serve on the committee for 2012/13:-



Position
Candidate
Proposer
Seconder
Chairman
Ian Haigh
Lisa Preece
Roy Crashley
Vice Chairman
Vacant


Secretary
Lisa Preece
George Pass
Ian Haigh
Treasurer
George Pass
Bruce Danby
Barbara Garrett
Membership Secretary
Barbara Garrett
Ian Haigh
Mel Glass
Committee Member
Phil Sturgeon
Lisa Preece
Barbara Garrett
Committee Member
Roy Crashley
Bruce danby
Michelle Hall
Committee Member
Peter Cowley
Lisa Preece
George Pass
Committee Member
Alexs Lewis
Ian Haigh
Penny Durance
Committee Member
Jim Semmelroth
Jo Semmelroth
Paul Woolhouse

Roy Crashley has agreed to be newsletter editor. 

Bruce Danby (15 years) and Mark Sutherland (2 years) both stood down from the committee.  Both were thanked for their great service to the club.

 

7.            Subscriptions for 2012/13

The committee proposed that the club subscription should increase to take account of the increased affiliation fees to English Athletics.  This was agreed. 

Fees are as follows:-

20 Senior

12 Senior and second claim

17 Over 60’s

10 Under 18’s or fulltime education

5 Associate (non-running) members

Membership runs from September – August each year. 

 

8.            Motions for discussion

There were no motions submitted for formal discussion.

 

9.            Open discussion

Jo Harcombe raised the issue of the club putting on another 10K road event.  It was felt that putting on such events like the Millennium Run is good for the recognition of the club.

There was discussion about the time of year such an event should be held, bearing in mind that the two last Millennium runs had had to be cancelled due to bad weather conditions.

Cross-country events were mooted.  These involve obtaining permission from landowners and the use of rights of way and involve a whole set of different challenges.

There was discussion about how many people ought to take part in our events in order for us to manage them properly.  The car parking difficulties at Caythorpe for the Millennium Run were raised.  Ian Haigh felt that we could cope with 400 – 500 runners, depending upon location and the facilities we can offer.

Peter Cowley felt that there was a lot of work involved in organising such events which meant that the organisers did not get to run and it is a hard way to raise cash for charity.  Paul Orton disagreed.  Bearing in mind that we have raised 7,000 in the past he felt that organising such a race was an easy way to raise funds for charity.  Nigel Watkin felt that a relay would be more appropriate instead of a straightforward road race.  Barbara Garrett felt that it would need to be a summer event. 

Paul Orton said he was aware that other running clubs have established themselves as companies limited by guarantee in order to protect members from liability.  He felt this was something we ought to consider.  It was agreed that this would be discussed at committee.

Penny Durance raised the issue of the re-run of the 10K club race clashing in the middle of Gordon Wellbourne Week.  She asked that the club re-run events be well publicised. 

Paul Orton announced that he is planning to organise an event in March next year based around Southwell.  This will be an ultra race of around 30 miles and a 15-mile shorter race around the trails and paths of Southwell.

 
Meeting closed at 8.06 p.m.


Southwell Running Club year ending 31 August 2012


Income 10K SRC Overall
Membership 2011
1553.00 1553.00
Social Income
345.00 345.00
Summer League
180.00 180.00
Christmas dinner
1816.00 1816.00
Kit income
43.00 43.00
Total Income 0.00 3937.00 3937.00





Administration
596.66 596.66
Kit Expenses
0.00 0.00
Christmas dinner
1975.65 1975.65
Social Expenses
794.00 794.00
Total Expenditure 0.00 3366.31 3366.31





 OVERALL TOTAL 0.00 570.69 570.69





Income to 31 August 2012

3937.00
Expenditure to 31 August 2012

3366.31
Net Incoming Resources

570.69
Funds bfwd from 10/11

814.14
Funds cfwd to 12/13

1384.83





Represented by:



Bank account as at 31 August 2011
1371.27
Uncleared items for 2011/12

0.00
Petty Cash

13.56



1384.83





I have examined the accounts of Southwell Running Club as set out in the Quickbooks 
register for the year ending 31 August 2012.  Everything was found to be in order.





[Signed Brenda Peacock 01/10/2012]



















The value of sports kit held by Southwell Running Club is 735.45




 
 

 

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