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SOUTHWELL RUNNING CLUB

 

MINUTES OF THE ANNUAL GENERAL MEETING

MONDAY, 4 NOVEMBER 2013, AT 7.30 P.M., AT THE FULL MOON, MORTON

 

Present:

Ian Haigh, Barbara Garrett, Jackie Duers, Nigel Watkin, Pete Moody, Darren Corbett, Martin Simpson, Liz Andrew, Paul Butcher, Jim Semmelroth, Ant Rosevear, Chris Wales, Paul Orton, Phil Sturgeon, Gina Granger, Jon Calthrop, Wayne Wilmot, Richard Peacock, Peter Lambarth, Angela Edmondson-Jones, Steve Hargrave, Julie Gleeson, Katy Simpson, George Pass, Jo Harcombe, Bruce Danby, Dick Durance, Penny Durance, Steven Rice, Chrissie Reynolds, Tracey Polak, Vance Owen, Peter Cowley, Brendan Parkinson, Roy Crashley and Lisa Preece.

1.         Apologies for absence

Chris Welbourn, Jen Sutton, Simon Willington, Janet Evans, Jackie Hardy, Chris Cregg, Paul Cregg, Michelle Hall, Jo Semmelroth, Loraine Fozzard, Mark Edmondson-Jones, Frances McKinnon, Anthony Gorman, Mick Turley, John Cummins and Kay Cummins.

2.         Minutes of last meeting

Approved as a true and correct record of the last AGM.

3.         Matters arising

All matters arising from last year’s meeting have been dealt with during the past committee meetings.  These include the following:-

         Club subscriptions have increased to 20 per year.

         A new open event, the Southwell Swine, was successfully held for the first time this year.

         The committee had decided not to incorporate the club as a company limited by guarantee.

         It had been agreed that the club race re-runs do need to be better publicised which will assist in avoiding clashes with other events.

         Paul Orton successfully organised an his ultra event around Southwell in March this year.

 

Chaiman’s Report 2013

The interests of club members in terms of the events, training and general type of running they want to do have continued to increase in diversity. In response to this the committee have worked hard to accommodate and embrace new ideas and formats to match the varied interests of our runners across the entire club. This does mean that changes will occur, which won’t suit everyone and the rate of evolution has gained pace.

Numbers attending the club training sessions have fluctuated in what would appear to be an erratic fashion at times. This has been a cause for concern for the committee and club members alike. I think there are numerous reasons for this but I believe a general theme is that more of our club members are training for and competing in longer distance events throughout the entire year, and in the weeks immediately prior to popular events such as the Robin Hood half marathon many members will taper and prefer not to train with the club.

In years gone by there would typically be a couple of busy times of the year such as April and September when training sessions would be quiet and of course each Tuesday night prior to a summer league race, but this has spread across the entire year with increased numbers of members taking part in XC competitions from November to March for example, and in longer road based events such as the Stamford 30K in mid-February and Ashby 20 in early March. In 2011 for example these two events attracted 16 club members between them, this year 25 with 10 members doing both.  Then when you take into account that the Belvoir challenge which attracts around 12-30 runners each year falls between these two events and all within a 4 week period then reasons for low attendance on club nights starts to become clearer. 

 This year I have spoken to a large cross-section of members regarding training sessions and I’m surprised at how many of our members now struggle to attend weekday evening training sessions on a regular basis due to work or family commitments, all for very genuine reasons.

Another popular theme is that the Tuesday night speedwork sessions are and I quote “precious” to club members. On any occasion when a Tuesday night session is interrupted by an internal event such as the Grand Prix series for example either I or members of the committee will usually receive a complaint that Tuesday night sessions should not be interrupted by internal events. These come from a variety of club members of all ages and abilities. We no longer stage internal events on Tuesday evenings purely for this reason.

To sum up as a club we are running more competitively, more often and for longer distances. The membership as a whole have less time to attend regular evening training sessions but when they do attend, members require high quality, specific sessions focussed on increasing speed and/or endurance. A challenge for the committee over the coming year will be to shape the training structure to suit the changing needs of our membership.

On the low side membership is slightly down on last year at around 107 members and the cancellation of the River Relays due to low interest and the Epperstone league race due to being unable to obtain endorsement from the local authorities without closing the roads were disappointing for all concerned. But on the high side we have introduced a new open trail race: the Southwell Swine which was a major success, introduced a new course for the xc handicap race which was well received as well as achieved a number of brilliant results in the xc leagues and county competitions. Recently we have received an influx of young members into the club the like of which we haven’t seen for some years

Road

The Notts Summer league continues to be popular but the number of members taking part this year has fallen slightly compared with previous years. I suspect that some of the reasons already mentioned will have a part to play in this. The first race of the series, our own Epperstone race event was cancelled due to being unable to obtain authorisation from the local authorities without closing the roads which would have incurred costs beyond the means of the league. The whole issue was very disappointing for all concerned. Despite all that our veteran women finished 3rd overall and veteran men 5th.

We supported both the Holme Pierrepont Grand Prix series and the Gordon Whelbourn running week but our numbers were considerably less than previous years. Nigel Watkin won the male V50 category in both competitions.

Half marathons continue to be the most popular distance for road events with SRC being represented at Sleaford, Connemara, Shakespeare, Scunthorpe, Sheffield, Peterborough, Windsor, Palma, Great North, Isle of Axholme, Robin Hood and Worksop halfs to name but a few. This list of half marathons and the number of members taking part continues to grow, year on year.

Interest in marathons has also continued to increase with London, Edinburgh, Shakespeare and York marathons amongst others proving popular with club members.

XC

The XC leagues have been well supported this year and the club has punched way above its weight in both of them. Our vet men and ladies both finished 4th overall in the North Midlands League which is a superb result considering the quality of the league and that this is the first year we have managed to complete the series with any team. In the East Midlands XC league our veteran men and women both won their categories which is a brilliant result and on the whole has been an outstanding year for SRC in the XC league competitions. We also have our own internal XC competitions such as the Upton Predictor and the handicap XC which Jim Semmelroth has put a lot of effort into organising this year, introducing a new handicap course based at Halam which proved to be a success. Both events were well supported.

The Notts County XC championships were held at Wollaton Park this year. Going into the event we had two very strong male and female teams on paper but both were unfortunately hit by illness and injury which meant we couldn’t field a full team in either category.  Five members took part on the day with Frances McKinnon and Paul Grogan picking up individual silver medals in their respective age categories.

Martin Harrigan represented SRC at the Midland Counties XC competition and next year the national XC championships will be staged at Wollaton Park and hopefully we will be able to field at least one team.

Fell

Fell running is now well established within the club and members have taken part in a wide range of events from short evening races in the Peak to long, arduous, team events such as the High Peak marathon. SRC have also been represented in mountain marathon events this year such as the Saunders Lakeland mountain marathon and the OMM (Original mountain marathon) where runners compete in pairs, navigating their way between checkpoints while carrying all their kit for a two day route with overnight camp.

This year was the 3rd Notts County fell racing championships, held at Wolf’s Pit fell race in the Hope valley and for the third year in succession our men’s team won the competition and it was brilliant to be able to field a ladies team this year, who finished third. There were also individual gold medals for Anna Hogan and Paul Grogan and silver medal for Ian Haigh in their respective age categories. Ian was subsequently selected for the Nottinghamshire Inter-counties fell team at the Settle Hills race in the Yorkshire Dales. This is also the third year that SRC has entered a team for The UKA British national fell & hill relay championships which were located in Llanberis and our team finished 46th in the open category which is a brilliant result.

Ultra

The fastest growing race genre in the club appears to be ultra distance with several members regularly training for and competing in very long distance events. There have been some remarkable achievements this year including Wayne Wilmot and Dick Durance who took part in the Caballo Blanco event in Mexico and Phil Sturgeon who completed the Grand to Grand 6 day event in the United States. Five of our members Dick & Penny Durance, Wayne Wilmot, Brendan Parkinson and Rob Glass took part in the Wall and Paul Orton put on his own ultra distance event: the Grand tour of Southwell which proved very successful, was well supported by club members and will hopefully become an annual event.

Personal Challenges

Richard Whitehead received a large amount of media exposure for his “Richard Whitehead runs Britain challenge” which involved running a marathon for some 37 days, covering 977 miles from John O’Groats to Land’s End.

In July Richard Andrews became the third SRC member to complete the 42 peak traverse of the Lake District known as the Bob Graham Round. He was supported by numerous club members and both Richard and Ian Haigh who completed in 2012 were presented with their certificates at the bi-annual dinner in the Lake District less than a month ago.

Internal events

With the exception of our xc events which have proved popular I could have very easily repeated last year’s words to describe our internal events, which started with the line “ I don’t think it has been a good year for our internal events”. For the second successive year numbers have been low for the Grand Prix series events with the exception of the 3 mile race which has been well supported even by normal standards. Both the 1 mile and 10K races suffer from the time of year and clashing with other events. This is something which has become practically impossible to avoid as the club has evolved and the scope of our race calendar has widened.

We did successfully host the Bramley Challenge, our annual race with Holme Pierrepont and NOTFAST running clubs and won the event for the second successive year. A fourth club: Newark Striders have been invited to take part next year.

The cancellation of the River Relays due to low interest was a major disappointment and the committee will be analysing reasons for this and investigating the feasibility of staging the event in the future.

On the upside we have introduced brand new XC Grand Prix series of 4 events from November to March. Jim Semmelroth has put a great deal of effort into getting this off the ground and we hope that in time it will prove a successful sister event to the traditional Grand Prix series.

Southwell Swine

In August the club put on a new, open to the public, race event called the Southwell Swine. A trail race with 6 and 12 mile options based at Southwell Rugby club and taking in some of the countryside around the Brackenhurst region. We received lots of positive feedback and in my opinion the whole event was a huge success. We received 190 entries and 179 ran raising 358.61 which was donated to Lincs & Notts Air Ambulance. I should thank the members of the sub committee which included George Pass, Vance & Bev Owen, Paul Orton, Jim Semmelroth and Bruce Danby for all their hardwork and effort in making this event a success and well done to everyone at SRC who either ran or got involved with marshalling or race organisation either beforehand or on the day. Finally on behalf of the club I offer a big vote of thanks to Phil Sturgeon of Turtle plumbing who very kindly sponsored the   event to the tune of 1,000 without which the event would almost certainly not have gone ahead.

 Social

Social events have been few and far between this year. Wayne Wilmot and Dick Durance gave an excellent and well attended talk on their experience at the Caballo Blanco ultra distance event in Mexico and apart from the Christmas party, the hardcore element that frequent the Hearty Goodfellow on random Tuesday and Thursday evenings, and a couple of SRC teams involving Paul Woolhouse, Paul Orton, Darren Corbett, Peter Gault and Ian Haigh finishing 2nd in the Final Whistle, Sunday night, pub quiz on two occasions, that about sums it up, which in my opinion is a great shame. Personally I was disappointed that the camping weekend that proved so popular and so much fun last year did not go ahead this time due to low interest. The social element has traditionally been a very important part of the history and traditions of this club and I really hope we can revive this over the course of the next year.

Finally

It has been a year of highs and lows and general fluctuation. There have been some unexpected results in terms of low responses and the coming year will be a challenging one for the committee. I sincerely hope we can at least achieve two things:

         To continue to develop a training structure that provides for the core membership.

         To re-ignite the social and fun element.

But most of all to maintain the fun and friendly atmosphere that is in my opinion the most important theme within this club and to hopefully provide something for all club members.

 

5.         Treasurer’s Update

George presented the accounts for the financial year 1 September 2012 – 31 August 2013.  A summary is included below .  George also presented a breakdown of the finances in holding the Southwell Swine on 11 August 2013.  Thanks again to Brenda Peacock for auditing the club’s accounts.

 

Southwell Running Club year ending 31 August 2013

 

Income

swine race

SRC

Overall

 

Membership 2012

 

1920.00

1920.00

 

sponsorship

1464.00

 

1464.00

 

Social Income

 

40.00

40.00

 

Summer League

90.00

60.00

150.00

 

Christmas dinner

 

1543.00

1543.00

 

swine

2236.00

 

2236.00

 

Kit income

 

325.50

325.50

 

Total Income

3790.00

3888.50

7678.50

 

 

 

 

 

 

Administration

 

2174.18

2174.18

 

Kit Expenses

 

421.90

421.90

 

Christmas dinner

 

1774.40

1774.40

 

race expenses

2532.68

 

 

 

Social Expenses

 

351.97

351.97

 

Total Expenditure

2532.68

4722.45

7255.13

 

 

 

 

 

 

 OVERALL TOTAL

1257.32

-833.95

423.37

 

 

 

 

 

 

Income to 31 August 2013

 

 

7678.50

 

Expenditure to 31 August 2013

 

 

7255.13

 

Net Incoming Resources

 

 

423.37

 

Funds bfwd from 11/12

 

 

1384.83

 

Funds cfwd to 13/14

 

 

1808.20

 

 

 

 

 

 

Represented by:

 

 

 

 

Bank account as at 31 August 2012

 

2993.04

 

Uncleared items for 2012/13

 

 

-1206.00

 

Petty Cash

 

 

21.16

 

 

 

 

1808.20

 

 

 

 

 

 

I have examined the accounts of Southwell Running Club as set out in the Quickbooks  register for the year ending 31 August 2013.  Everything was found to be in order.

 

[Signed Brenda Peacock  29/10/2013]

 

The value of the sports kit held by Southwell Running Club is 735.4


6.         Election of Offices

The following members were elected to serve on the committee for 2013/14:-

Position

Candidate

Proposer

Seconder

Chair

Ian Haigh

Jim Semmelroth

Phil Sturgeon

Secretary

Lisa Preece

Roy Crashley

Ian Haigh

Vice-Chair

Jim Semmelroth

Ian Haigh

Peter Cowley

Treasurer

Loraine Fozzard

George Pass

Peter Cowley

Membership Secretary

Barbara Garrett

Ian Haigh

Lisa Preece

Newsletter Editor

Roy Crashley

Jim Semmelroth

Ian Haigh

Committee Member

Julie Gleeson

Ian Haigh

Lisa Preece

Committee Member

Phil Sturgeon

Jim Semmelroth

George Pass

Committee Member

Katy Simpson

Ian Haigh

Penny Durance

Committee Member

Steve Hargrave

Simon Willington

Wayne Wilmot

7.         Subscriptions 2013/14

 Subscription levels remain the same as last year.  These are as follows:-

 20 Senior

12 Senior and second claim

17 Over 60’s

10 Under 18’s or in fulltime education

5 Associate (non-running) members

 Membership runs from 1 September – 31 August each year.   

8.         London Marathon Draw

There were seven candidates for the draw.  These were drawn by Steve Hargrave.  The two club members drawn were Tracey Polak and Jim Semmelroth. 

9.         Motions for discussion

(a)                   New Summer League Racing Event

On a show of hands vote the majority felt this was a good idea.

However, Dick Durance felt that the priority should be to establish a firm base for the club.

Ian Haigh confirmed that unfortunately the Erewash race was also not taking place.  Redhill Running Club is looking into putting something on.  Vance Owen thought that other clubs should step in.

If we are to put a race on then our proposal needs to be submitted by 22 January 2014.  The race will be the first of the season and will take place on a date in April.  George Pass confirmed his view that an ideal location would be the Hexgreave Estate at Farnsfield.  George has spoken to the owner who would be happy for the estate to be used for an off-road race event.  It has adequate car parking and toileting facilities.  No cost is anticipated, save to cover the owner’s costs.  The majority of the race would be off-road with some tarmac but privately owned. 

(b)       Considering using the rugby club’s new facilities as a training base

Both Vance Owen and Ian Haigh have been separately approached with a view to the club using the rugby club facilities.  This would give us changing, bar and car parking facilities.  It is not known yet whether the rugby club would require a financial contribution.  We would need to coordinate nights that they train and nights that we do.  It was agreed by majority that we should consider this seriously and look into it further to see what is on offer. 

(c)                    Training structure for Tuesday/Thursday/Saturday

This topic prompted a lot of discussion.  Jim Semmelroth said it would be good to know what the session was going to be like before turning up, for example, on a Tuesday. 

Ian asked whether there should be a structured plan for training during the week.  Nigel Watkin felt that people wouldn’t turn up if they knew what was on and it was something they didn’t want to do.

At present, the responsibility has fallen on one or two members to run the sessions.

Helen Jones felt that the problem was not the session leaders but the runners not turning up. 

It was generally agreed that we should have some “back-up sessions” published for the runners to do if the leader didn’t show up.

Dick Durance said that he likes the variety of the sessions.  He felt that there were issues around there being a “whipper in” for the slower runners.  We need to take the role of whipper in seriously.  Barbara Garrett confirmed that the same people volunteer.  Chrissie Reynolds acknowledged that she is a slower runner and it is not a good experience being alone at the back.

Helen Jones said that we have got into the habit of the faster runners leading and the slower ones whipping in. 

Jo Harcombe said that she, for example, would be happy to lead sessions if a plan was available.

Lisa Preece said that it was difficult to run a session if you did not know the area – the roads around Southwell without a plan.

Julie Gleeson said that taking a session can be quite onerous as the route needs to be tested out first.

Chrissie said that it would be good to know what the route is if you were left at the back, so you know where to go. 

Paul Orton was of the view that a one-hour session was too short.  We need more warm-up and stretching and warm-down time. 

Nigel Watkins said that most clubs train for two hours even without facilities.  However, it was acknowledged that people did not have time to do more than an hour on a week-day evening.  People were encouraged to do warm-up and warm-down themselves either side of the formal session if they wished to do so. 

Nigel said that other clubs have qualified coaches and have sessions planned.  He also said that this is the best club he has been at for people actually sticking together on runs.  He has run with Newark AC where people are left behind and at numerous other clubs where this is a problem.  He feels that we should work on the structure to make it enjoyable for all members of the club. 

Paul Butcher said it would be possible to have structured sessions where people could run at their individual pace and just vary the number of repetitions.  This would be good for Tuesday sessions. 

Chris Wales said he felt that a bank of sessions was a good idea which all volunteers could access.  He, too, is not familiar with the roads in Southwell and this would be helpful.

Ian commented that there is now low attendance for the Thursday sessions.  Jo Harcombe said that she is put off from attending on a Thursday as she has no-one to run with.  This was agreed as a general theme.  People did not want to end up running on their own.  Nigel felt that the Thursday format should be the same as Tuesday. 

Jo said that if the session was fartleking then she would come along.  Dick said that he felt there was more of a social element on a Thursday, a sort of “start of the weekend” feeling. 

Chrissie said that she comes to Southwell to run to get the social side but because she is at the back on her own she is not getting faster. 

Jim commented that there is a set winter route but people are getting lost as others go off and do their own thing/own routes.  Tracey Polak commented that quite often there is no-one to run with on a Thursday.  The faster runners go off on their own with head torches on.  This means that she and others have to run along the dark roads alone and there are personal safety issues. 

Jim suggested putting head torch runs on the Thursday rota.

It was noted that well over half the club had no representation at the AGM this evening.  It was suggested that everyone’s views should be canvassed with a range of options in a survey (?) in light of the generally reducing membership and attendance at sessions. 

There were no particular comments about the Saturday sessions. 


10.                   Open discussion

Steve Hargrave had a number of issues to raise.  He said that he felt our website had a “dead” feel to it.  It looked out-of-date and uninviting.  Up-to-date information needs to be put on the website, for example, about forthcoming events and putting results on more quickly.  The AGM and new news needs to be on.  It looked like a dormant club. 

Richard Peacock who updates the website said that he needs a proper contact on the committee to tell him what to put on it regularly.  This was agreed.

Paul Orton suggested a forum.  It was noted that there is a Facebook group.  This could be linked to the website.  This is a good source of updated information with photos and race results.  There is also an opportunity to chat. 

It was agreed also that the newsletter ought to be linked to the website.  Personal contact details, phone numbers, etc., will need to be taken out for the committee members.

Steve mentioned the Booth League, which is a road and cross-country league which involves smaller clubs.  It is Derbyshire-based.  It was agreed that this would be discussed in committee.  Paul Butcher’s comment was that if we are looking to get into that league we will need to see whether or not we can get teams together, bearing in mind that we could not get a team out for the cross-country relay.  Steve Hargrave felt that relays were a good way of getting the club together and team building.  If there was a list of people available who are interested in doing the relay races/cross-country races then this gives a nucleus of people who are interested with contact details.  Steve Hargrave would then be happy to organise teams. 

Both Paul Orton and Nigel Watkin felt that having captains for different events would be helpful.  This would then generate further interest. 

The issue of team captains will be discussed in committee.

Chris Wales said that it would be helpful to differentiate between events which are important to the club and those which are not as important.

Jim felt that having captains would be a good idea as people would feel valued within the club if they were asked to run.

We then discussed the issue of being able to contact people and the release of contact information, such as telephone numbers and email addresses.  Helen Jones said that people could say whether or not they were okay for this information to be released.  Chris Wales fsaid there was an IT way of solving this without too much difficulty.  We need some way of people confirming that they are interested in particular events and to confirm whether or not they are happy for their personal details to be released. 

It was felt that club vests should be worn by those using the advantage of a discount for entering certain events/races.

Ian confirmed that Phil Sturgeon was available now if people wanted to order club kit from him.

 

The meeting closed at 9.25 pm.

 



 

 

 
 

 

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